Dissertation Declaration Format

Annex 4

Format of the dissertation for research degrees and of the final copies of the dissertation or published work and commentary

Supervisors should advise their research students on the norms and practices of their discipline in terms of the dissertation.

Format of dissertations for research degrees

Preliminary pages

The five preliminary pages must be the Title Page, Abstract, Dedication and Acknowledgements, Author’s Declaration and Table of Contents. These should be single-sided.

Title page

At the top of the title page, within the margins, the dissertation should give the title and, if necessary, sub-title and volume number. If the dissertation is in a language other than English, the title must be given in that language and in English. The full name of the author should be in the centre of the page. At the bottom centre should be the words “A dissertation submitted to the University of Bristol in accordance with the requirements for award of the degree of … in the Faculty of ...” with the name of the school and month and year of submission. The word count of the dissertation (text only) should be entered at the bottom right-hand side of the page.

Abstract

Each copy must include an abstract or summary of the dissertation in not more than 300 words, on one side of A4, which should be single-spaced in a font size in the range 10 to 12. If the dissertation is in a language other than English, an abstract in that language and an abstract in English must be included.

Author’s declaration

I declare that the work in this dissertation was carried out in accordance with the requirements of the University's Regulations and Code of Practice for Research Degree Programmes and that it has not been submitted for any other academic award. Except where indicated by specific reference in the text, the work is the candidate's own work. Work done in collaboration with, or with the assistance of, others, is indicated as such. Any views expressed in the dissertation are those of the author.

SIGNED: .............................................................  DATE:..........................

Table of contents, list of tables and illustrative material

The table of contents must list, with page numbers, all chapters, sections and subsections, the list of references, bibliography, list of abbreviations and appendices. The list of tables and illustrations should follow the table of contents, listing with page numbers the tables, photographs, diagrams, etc., in the order in which they appear in the text.

Paper 

The dissertation must be printed on A4 white paper. Paper up to A3 may be used for maps, plans, diagrams and illustrative material. Pages (apart from the preliminary pages) should normally be double-sided.

Page numbering

The pages should be numbered consecutively at the bottom centre of the page.

Text

Text should be in double or 1.5 line spacing, and font size should be chosen to ensure clarity and legibility for the main text and for any quotations and footnotes. Margins should allow for eventual hard binding.

Digital recording media, photocopies and photographs

Appended digital recording media should be in a standard format and there should be a declaration in the dissertation of the programs used and the size of the files. Good quality photocopies and photographs may be used.

Temporary binding

The initial two copies of the dissertation should be presented in a secure, temporary binding, with a glued or spiral spine and not in a ring or spring binder.

Format of final copies of dissertation or published work and commentary

Binding of final copies for Library and school use

The final copy or copies should be hard-bound in stiff board, in a washable plain black buckram or buckram equivalent. Where the dissertation is in a language other than English, the bound copy must include the extended summary in English and the abstracts in both languages. Spine width should not exceed 50 mm. Larger sheets or printed matter should be placed in a pocket inside the back cover or in a separately bound volume. The title of the dissertation or published work and commentary, in both English and the language of the dissertation if that is not English, should appear on the outside front cover in embossed 18 point gold lettering. The spine must be lettered in embossed 18 point gold lettering, with the successful candidate's initials and surname, degree, volume number (if necessary), and year of submission. This should run from the top of the spine to the bottom, so as to be readable when the volume lies flat with the top cover uppermost.

Format checking:

Before students can complete the final submission (deposit) of a major paper, thesis or dissertation, their document must be submitted to the Graduate Studies office for conformity with the format requirements outlined below.

GENERAL FORMAT SPECIFICATIONS

PHYSICAL FORMAT

SAMPLES OF SOME PAGES

GENERAL FORMAT SPECIFICATIONS 

The format requirements are applicable to the following research documents:

  • Doctoral dissertation and Master’s thesis (all programs), and Master’s creative writing project (English);
  • Master’s major paper (all programs) and major internship paper (Political Science).

Students are advised to consult the Office of Graduate Studies or refer to the SAMPLE document template before they begin writing the final version of their document.   

A student has not completed the requirements leading to a degree until the major paper, thesis or dissertation has been deposited in the Office of Graduate Studies, and may miss tuition refund or convocation deadlines or be required to register for an additional term if the document needs substantial revisions in order to meet Office of Graduate Studies guidelines.

The Faculty of Graduate Studies guidelines, derived from those set by Library and Archives Canada, concern copyrightauthorship, and physical format. No particular style of presentation is recommended for the body of the thesis document (e.g. style of chapter headings and sub-headings, heading levels, style for references, etc.). The single most important aspect of style is consistency: the same style must be followed throughout.
If your program does not recommend any particular style manual, the following are widely-accepted examples of the numerous style manuals available: 

PHYSICAL FORMAT

Students may choose between two format types for the thesis or dissertation: the traditional format or the manuscript format.

(1) Traditional format
This format organizes chapters around a central problem and is normally used when no part of the thesis has been published or submitted for publication.

(2) Manuscript format
The manuscript format comprises the text of one or more papers/manuscripts that have been, or will be, submitted for publication. These texts must follow the guidelines for format given elsewhere in this document with respect to font size, line spacing and margin sizes. The document must be more than a collection of manuscripts, however, in that all the components must be brought together into one cohesive unit, with logical progression from one chapter to the next and following one consistent style throughout the document in each chapter, e.g. chapter headings, sub-headings, heading levels, style for references, etc. 

PAGE ORDER:

Note: pages marked with an asterisk [*] are optional.

(1) Traditional format

Title page

Copyright page (if separate)

Approval page

either Declaration of Originality orDeclaration of Co-Authorship/Previous Publication

Abstract

*Dedication (where applicable)

*Acknowledgements (where applicable)

Table of Contents

*List of Tables (where applicable)

*List of Figures (where applicable)

*List of Appendices (where applicable)

*List of Abbreviations, Symbols,
*Nomenclature (where applicable)

Body of thesis(divided into various chapters)

Bibliography/References (note that the Bibliography/References section can either precede or follow the Appendices)

*Appendices(include copyright releases here, if applicable).

Vita Auctoris

-(2) Manuscript format

Title page
Copyright page (if separate)
Approval page
Declaration of Co-Authorship/Previous Publication
Abstract
*Dedication (where applicable)
*Acknowledgements (where applicable)
Table of Contents
*List of Tables (where applicable)
*List of Figures (where applicable)
*List of Appendices (where applicable)
*List of Abbreviations, Symbols,
*Nomenclature (where applicable)
Body of thesis, divided into:

  • Introductory chapter to the entire thesis with its own bibliography, where applicable.
  • Each subsequent chapter presented in a manuscript format without an abstract, but with its own bibliography/references, and following consistently the same style throughout, e.g. style of chapter headings, sub-headings, heading levels, same style for references, etc. regardless of the citation formats of the journals in which the manuscript has appeared or will be published.
  • Final chapter (general discussions and conclusions) to relate the separate studies to each other and to a relevant discipline or field of study. 

*Appendices
This section to contain details of methodology, tabulated data, and other pertinent data. Copyright releases from previous publications may be included in the Appendices. Remove any private information from appended materials, such as signatures, personal phone numbers, addresses, etc.

Vita Auctoris

The preliminary pages should appear in the following order:

Note: pages marked with an asterisk [*] are optional, depending on the demands of the thesis and the wishes of the author.

Title page

Assigned page number one (i), but not physically numbered. Format should follow that of Example 1 (for a Master's thesis, the caption should begin “A Thesis Submitted...”, for students in the Creative Writing Program – “A Creative Writing Project Submitted…”) and the wording of the caption should follow the one in Example 1, with the correct Department name and respective Degree.
In selecting your title, keep in mind that the systems used by libraries to retrieve the information contained in your document rely on title keywords. The title should therefore be accurate, specific, and brief.

Copyright page*

Assigned page number two (ii), but not physically numbered. Not necessary if copyright symbol appears on the title page.

Approval page

Assigned page number two (ii) or three (iii), but not physically numbered. For details see Example 2.

  • the unsigned approval page must be included within the thesis document.
  • the printed and signed approval page with signatures of all committee members must be submitted to Graduate Studies at the time of hte final deposit. 

Begin physically numbering pages after the Approval page.

either Author’s Declaration of Originality or Declaration of Co-Authorship/Previous Publication:

Author’s Declaration of Originality
Assigned page number "iii" or "iv" and physically numbered. This declaration should be used in the traditional thesis format when the thesis does not include materials based on joint research or material that has been published or submitted for publication. Download and insert the declaration in your thesis.

Declaration of Co-Authorship/Previous Publication

  • Assigned page number iii or iv and physically numbered. This statement should be used as an alternative to “Author’s Declaration of Originality”, when the thesis incorporates material based on joint research (published or unpublished), and/or when the thesis incorporates the text of one or more papers that the student has published or submitted for publication. In the case of previous publications, it is the responsibility of the student to obtain proper permission from the journal/copyright holder to use the published material in their thesis. For details refer to Using previously copyrighted material.
  • This declaration is normally used in the manuscript thesis format (or in the traditional format, in case of co-authorship). Download and insert the declaration in your thesis.

Abstract

Assigned a page number and physically numbered. All theses, dissertations, and major papers as well as creative writing projects must contain an abstract, which should not exceed 2 pages double-spaced (for Doctoral dissertations), and 1 page double-spaced (for Master's theses, major research papers, and creative writing projects).  

Dedication*

Assigned a page number and physically numbered.

Acknowledgements*

Assigned a page number and physically numbered.

Table of Contents

Assigned a page number and physically numbered. The Table of Contents should follow the format of Example 3 (a) or 3 (b). All preliminary pages should be listed, except for the title page, the copyright page, the approval page and the table of contents itself. All pages following the body of the text must be listed too, including the Vita Auctoris page.

When subheadings are included in the Table of Contents, they may be indented differently from the chapter titles or set in another type style.

List of Tables*

- should match the Table of Contents in font size and general style - list not only the table captions but also their page number. Assigned a page number and physically numbered.

List of Figures*

- should match the Table of Contents in font size and general style - list not only the figure captions but also their page number. Assigned a page number and physically numbered.

List of Appendices*

- should match the Table of Contents in font size and general style. Assigned a page number and physically numbered.

List of Abbreviations (or Nomenclature)*

- should match the Table of Contents in font size and general style. Assigned a page number and physically numbered.

The body of the thesis follows, divided into chapters. Remember that pages in the body of the thesis are assigned Arabic numerals (beginning with "1") which run consecutively to the very end of the thesis (including the Vita Auctoris page).
No particular style of presentation is recommended for the body of the thesis document (e.g. style of chapter headings and sub-headings, heading levels, etc.). The single most important aspect of style is consistency: the same style must be followed throughout. If using the manuscript format, each chapter should have its own bibliography/references section. If using the traditional format, the bibliography normally follows at the end of the text.

Back matter (the pages following the thesis body) should appear in the following order:

References (or Bibliography)

No particular style for references is recommended so students should consult their supervisors about the appropriate style for their discipline. In the traditional format, the References/Bibliography section appear at the end after the body of the thesis, and can either precede or follow the Appendices. In the manuscript format, the References/Bibliography must appear after each chapter within the thesis body.

Appendices*

Copyright releases from publications may be included in the Appendices. Remove any private information from appended materials, such as signatures, personal phone numbers, addresses, etc.

Vita Auctoris

(or life of the author). The Vita Auctoris is a required thesis element, however, there are no specific requirements / restrictions about its format or contents: it should include as a minimum the author's name, year and place of birth, and education and degrees (for privacy concerns, students should NOT include personal information such as home address and phone numbers, full date of birth, etc.). Other information may be included, but should be directly related to the thesis or academic discipline (e.g., list of student’s publications/conference presentations resulting from their thesis research, etc.). See sample Vita Auctoris pages. The Vita Auctoris page must be the last page of the document, it must be assigned a number and listed in the Table of Contents.

Paper

Use paper of good quality, 8½ x 11 inches (21.5 x 28 cm). Do not use erasable paper or thin computer paper. If maps or charts necessitate the use of larger sheets of paper, check with the Office of Graduate Studies for advice.

Margins

Every page must have the same margins: 1 inch all around, preferably a larger margin (1½ inches) on the left. If sufficient margins are not observed text or diagrams extending into the margins could be destroyed in the binding process.

Typing & Line spacing

The pages must bear print on only one side of the sheet. The spacing of the typed lines should be at least 1½ spaces, with the exception of notes, long quotations, figure and table captions, and references.  The typeface must be clear and the font size should be 10 points or larger; a smaller font size may be used for graphs, formulas and appendices. Computer printers must produce letter quality print. If in doubt about acceptability of print, bring a sample to the Office of Graduate Studies. 

Pagination

The document must use 2 numeration systems: Roman numerals for the front matter/ preliminary pages, and Arabic numerals for the thesis body and thereafter through the end of the document. Each page must be assigned a page number.

  • Front matter (preliminary pages): All preliminary pages (those preceding the body/main text of the thesis) are assigned Roman numerals (i, ii, iii, iv, etc.), however, the number does not appear on the following preliminary pages even though they must be accounted for in the numbering system: title page, copyright page (if separate), and approval page. See further details under Page order where each page is listed. Beginning with the declaration (numbered three (iii) or four (iv)), all pages must be physically numbered.
  • Body of thesis and back matter: pages within the body of the thesis are assigned Arabic numerals, beginning with one ("1") at the beginning of chapter 1/introduction, consecutively to the end of the thesis.

Do not begin new pagination sequences at the beginning of appendices. If appendices include material taken from other sources on which page numbers already appear (permission to reproduce this material having been received, if necessary), they must also carry numbers conforming to the pagination of the thesis or dissertation.


Illustrative Material

Keep illustrative material within the margins defined above. If this is not possible, such material may be inserted into a pocket at the back of the bound document, or uploaded as a supplementary file as part of the online submission. Consult with the Office of Graduate Studies for details.
The format of tables, figures, etc. must follow one style consistently. Check with your research supervisor for advice on your program’s preferred style. 

Use of colour

Colour graphs or figures can be printed either in colour or black-and-white, provided contrast is acceptable. If printing in black-and-white ensure identification of lines on a graph is clear by line symbols rather than by variation of colour. For better contrast, use cross-hatching rather than colour for shaded areas.

Grammar and Spelling

It is the student’s responsibility (and an important courtesy to the readers) to ensure that grammar and spelling conventions are observed.

Other Questions

For questions contact the Office of Graduate Studies, Room 309, Chrysler Hall Tower, or call 519-253-3000, extension 2104.

SAMPLES OF SOME PAGES:

Example 1: Title Page
[Follow exactly the wording of the paragraph beginning with “A Dissertation submitted to…” below. Note that this example is for a Doctoral dissertation; if you are a Master’s student substitute “A Dissertation” with “ A Thesis”, "A Creative Writing Project", “A Major  Research Paper”, or "A Major Internship Paper" and use the correct program name and degree, e.g. “Master of Arts”, “Master of Science”, etc.]

VLSI IMPLEMENTATION OF RESIDUE NUMBER SYSTEM ARCHITECTURE

by

Magdy Bayoumi

A Dissertation
Submitted to the Faculty of Graduate Studies
through the Department of Electrical and Computer Engineering
in Partial Fulfillment of the Requirements for
the Degree of Doctor of Philosophy at the
University of Windsor

Windsor, Ontario, Canada

© 2017 Magdy Bayoumi

Example 2 - Approval Page

  • the Approval page should not be numbered, although it is counted in the numbering system. The text should be centred except for the defense date at the bottom which should be right-aligned.
  • the names of the committee members must be listed in the following format: no title "Dr.", initial for the first name, e.g. "J. Doe" instead of "Dr. Jane Doe"
  • only the advisor(s) must be indicated – insert the word: “, Advisor” after the advisor’s name as shown below (or “Co-Advisor” if you have two co-supervisors).
  • note that the chair of defense is not listed and does NOT sign the approval page.
  • see sample below or download the Approval page templates (under 'Thesis and dissertation forms')

Example 3(a) (Table of Contents - Traditional format)

TABLE OF CONTENTS

Example 3(b) (Table of Contents - Manuscript format)

TABLE OF CONTENTS

Examples 4 and 5:

VITA AUCTORIS

[Note that there is no specific required format for the Vita Auctoris although it is a mandatory element. You may include any information about you, the author, below are some examples. Do NOT include personal information such as telephone numbers, full date of birth, etc.]

Example 4:

VITA AUCTORIS

Mary Scott was born in 1976 in Windsor, Ontario. She graduated from Assumption High School in 1995. From there she went on to the University of Western Ontario where she obtained a B.Sc. in Chemistry in 1999. She is currently a candidate for the Master's degree in Chemistry at the University of Windsor and hopes to graduate in Fall 2001.

or

Example 5:

VITA AUCTORIS

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